Free template · Contractors

Contractor estimate template that turns into the invoice.

Write the scope, price the labor and materials, and set a deposit and an expiry date. When the client accepts, convert the estimate to an invoice in one tap. Same lines, new number.

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Example quote

LedgerLocal · Quote USA-Q-2026-0017

Bill to: Sarah Chen

Description	Qty	Rate	Amount
Demo and haul-away: existing deck boards	1 job	$650.00	$650.00
Labor: install composite decking, 320 sq ft	32 hr	$65.00	$2,080.00
Materials: composite boards, fasteners, trim	1	$3,940.00	$3,940.00
Permit allowance	1	$200.00	$200.00
Subtotal			$6,870.00
Sales tax (materials, 6%)			$236.40
Total			$7,106.40

Use this template

What to put on it

A clear scope of work: what's included and what isn't
Labor and materials on separate lines
Allowances for items the client still has to choose (fixtures, tile, permit fees)
Deposit amount and when it's due
Payment schedule for bigger jobs (deposit, midpoint, completion)
An expiry date: material prices move, so say how long the price holds
Your license and insurance details if your state requires them on bids

Questions

What's the difference between an estimate and a quote?

People use both words for the same thing: a price before the work starts. Some contractors use 'estimate' for a rough number and 'quote' for a fixed price. Say which one it is on the document.

How long should an estimate be valid?

30 days is common. For material-heavy jobs, 14 days protects you from price changes.

Can I turn the estimate into an invoice?

Yes. In LedgerLocal, open the quote and choose 'Convert quote to invoice'. The lines carry over, you get a new invoice number and a due date.

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